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Ask Your SharePoint Data Anything With AI Question-Answering

July 28, 2024
Prasad Kawthekar
Prasad Kawthekar
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SharePoint is a powerful platform for document management and collaboration, but finding the right information in it can sometimes feel like a treasure hunt. Many users struggle with SharePoint’s native search capabilities, leading to frustration and lost productivity. Let’s look at some common challenges users face:

  1. Complex search queries: SharePoint’s advanced search features can be intimidating for non-technical users.
  2. Inconsistent results: Sometimes, SharePoint search doesn’t return the expected documents or pages.
  3. Limited context: Traditional search often requires users to open multiple documents to find the specific information they need.
  4. Siloed information: SharePoint data exists separately from other business applications, making it difficult to get a complete picture.

Introducing AI-Powered SharePoint Search with Dashworks

Enter Dashworks, an AI-powered knowledge assistant changing the game for SharePoint users. It allows you to ask questions in natural language and receive accurate, context-rich answers. Here’s how it works:

Comprehensive Content Coverage

Dashworks integrates seamlessly with SharePoint, searching a wide range of content types:

  • Documents (Word, Excel, PowerPoint, PDF)
  • SharePoint pages
  • Lists and libraries
  • Site content

The integration captures crucial metadata, including:

  • Creation and modification dates
  • Authors and contributors
  • File sizes
  • Document types
  • Site and drive IDs

Natural Language Processing

Instead of crafting complex search queries, users can simply ask questions as they would to a colleague. For example:

  • “What’s our current policy on remote work?”
  • “Who’s the project lead for the new marketing campaign?”
  • “Where can I find the latest sales figures for Q2?”

Unified AI Answers

One of Dashworks’ most powerful features is its ability to synthesize information from multiple sources. When you ask a question, Dashworks doesn’t just search SharePoint – it scans across all your connected applications, including:

  • Slack
  • Google Workspace
  • Microsoft 365
  • Salesforce
  • Notion
  • And many more

Real-World Use Cases

Let’s explore some scenarios where Dashworks’ AI-powered SharePoint search shines:

  1. Onboarding New Employees New team members can quickly find company policies, procedures, and resources without having to navigate complex SharePoint structures.
  2. Project Management Project managers can easily retrieve status updates, timelines, and resource allocations from various SharePoint sites and connected project management tools.
  3. Sales and Customer Support Representatives can access up-to-date product information, pricing sheets, and customer histories stored across SharePoint and CRM systems.
  4. Legal and Compliance Legal teams can quickly find and reference specific clauses in contracts or policy documents stored in SharePoint libraries.

Easy Setup and Immediate Value

One of the most appealing aspects of Dashworks is its ease of setup. Unlike complex SharePoint search configurations, Dashworks can be connected to your SharePoint environment in just a few clicks. Here’s how simple it is:

  1. Sign up for a Dashworks account
  2. Connect your SharePoint instance using OAuth
  3. Start asking questions and searching your SharePoint content right away!

There’s no need for lengthy setup processes or extensive training. Your team can start benefiting from AI-powered SharePoint search almost immediately.

The Technology Behind Dashworks’ SharePoint Integration

Dashworks uses a sophisticated real-time search approach to ensure that you always have access to the most up-to-date information. Unlike traditional search engines that rely on periodic indexing, Dashworks makes live API calls to SharePoint when you ask a question. This means:

  • You always get the latest version of documents and pages
  • Changes and updates are reflected in search results immediately
  • There’s no need to wait for re-indexing or worry about outdated information

The integration respects SharePoint’s permission settings, ensuring that users only see content they’re authorized to access.

Conclusion: A New Era of SharePoint Search

Dashworks represents a significant leap forward in how we interact with SharePoint content. By combining AI-powered natural language processing, unified search across multiple applications, and seamless integration with communication tools like Slack, Dashworks addresses the long-standing pain points of SharePoint search.

Whether you’re struggling with complex queries, inconsistent results, or siloed information, Dashworks offers a solution that makes finding information in SharePoint intuitive and efficient.

Ready to experience the future of SharePoint search? Give Dashworks a try and see how AI can transform the way you find and use information in your organization.

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